Slide Privacy Notice Oxford Skyline Background Privacy Notice Oxford Skyline Background

Privacy policy: what we do with your personal data

Your privacy is important to ConnectingOxford.co.uk and we take great care to protect it. When you visit our microsite we will only use your personal data as stated within our privacy policy below.

Oxfordshire County Council is the data controller (on behalf of Oxford City Council with whom it works together on ConnectingOxford.co.uk) for the purposes of the Data Protection Act and other regulations including the General Data Protection Regulation (Regulation (EU) 2016/679), which means it determines what your data is used for and why it is collected.

Personal information and data is collected on the Connecting Oxford microsite when individuals:

  • Use the register views and news site to register any views or to be sent a copy of the Connecting Oxford newsletter and be notified when any formal public consultations about Connecting Oxford open.
  • Consent is clearly requested on the above site and the owner of that information is Connectingoxford@oxfordshire.gov.uk 

Any data you submit will be used solely by ConnectingOxford and/or Oxfordshire County Council or Oxford City Council for getting in contact with you or where applicable providing the above services that you’ve requested.

Links to social media

The Connecting Oxford microsite does not have any links to social media pages and accounts.

Links

The ConnectingOxford microsite has links to external sites. Please check their privacy policies or contact the organisations directly if you have any questions.

When we may share your data

Connecting Oxford and Oxfordshire County Council and Oxford City Council may share your information without asking you if:

  • the law says we must
  • there is a risk of serious harm or threat to life.

Web statistics

Oxfordshire Country Council and Oxford City Council collect web statistics automatically about your visit to the Connecting Oxford microsite based on your IP address.

This information is used by Oxfordshire Country Council and Oxford City Council, as public authorities, to facilitate its public task in providing services to as many people as possible.

Oxfordshire Country Council and Oxford City Council uses Google Analytics for this purpose, your IP address will be deleted from the Google server after 38 months. Google’s privacy policy is found here: https://policies.google.com/privacy?hl=en

Cookies

Connecting Oxford may use small files called ‘cookies’ on your computer or other device to help improve your experience on the microsite if you have given permission. Our cookies cannot be used to identify you personally.

How to see the information we hold about you

Under the Data Protection Act, you can ask Connecting Oxford and/or Oxfordshire County Council or Oxford City Council for the following information:

  • confirmation that your personal data is being processed by Connecting Oxford and/or Oxfordshire County Council or Oxford City Council
  • a description and copy of the personal data
  • the reasons why the data is being processed
  • details of who we have, or might, give it to.

How long we will keep your information for

We will keep your information only as long as we need to.  Sometimes the law tells us how long we must keep personal data for.

Different parts of the council’s business require different retention periods, and the length of time we need to keep your information for will be included in the Privacy Notice tab below relevant to the council service you use. Your record will be retained in accordance with the council’s retention schedule.

Contact the data protection officer

You can contact the Data Protection officer at Oxfordshire County Council at the following email address: dataprotectionofficer@oxfordshire.gov.uk and the postal address is:

Data Protection Officer
Oxfordshire County Council
County Hall
New Road
Oxford
OX1 1NDl

Accessibility statement

ConnectedOxford.co.uk is a small stand alone microsite, developed jointly by Oxfordshire County Council and Oxford City Council to describe the aims and objectives of Connecting Oxford.

The pages in this statement are:

The team behind this microsite hope that whoever needs to use it, can do so easily. We have tried to make it as accessible as possible. We want everyone who visits our microsite to feel welcome and find the experience rewarding.

To create this microsite we used a company that has referred to the Web Content Accessibility Guidelines (WCAG) Overview

Using this microsite

This microsite is run by Oxfordshire County and Oxford City Council. We want as many people as possible to be able to use this microsite. For example, that means depending on your browser you should be able to:

  • zoom up to 300% without the text spilling off the screen
  • navigate most of the microsite using just a keyboard
  • navigate most of the microsite using speech recognition software
  • use most of the microsite using a screen reader (including most recent versions of JAWS, NVDA and VoiceOver)

You can change the text size, colours and fonts to suit your needs. Changes can be saved for your future visits.

AbilityNet has advice on making your device easier to use if you have a disability.

How accessible this microsite is

We know some parts of this microsite aren’t fully accessible:

  • some document attachments are not clearly written
  • some documents in links are in PDF format and are not accessible

Issues with PDFs and other documents

Many of our older PDFs and Word documents don’t meet accessibility standards – for example, they may not be marked up so they’re accessible to a screen reader.

The accessibility regulations don’t require us to fix PDFs or other documents published before 23 September 2018 if they’re not essential to providing our services.

Due to the high volume and complexity, it is not practical to make all existing non-HTML documents on our microsite fully accessible. However, our policy is to only upload fully accessible non-HTML documents to our microsite in future and replace non-HTML documents with HTML content where applicable.

Problems with linked web applications

We have used a third party online service to allow you to share your views on Connecting Oxford with us and to register to be sent newsletters and information about public consultations when they open.

This site may not meet the necessary standards for accessibility, and if not we are engaging with our suppliers to rectify this. When procuring new online systems, meeting accessibility standards is included in the specification, and we work with suppliers to ensure sites meet these standards.

What to do if you can’t access parts of this microsite

If you need information on this microsite in a different format please email Connectingoxford@oxfordshire.gov.uk 

We’ll consider your request and get back to you in 5 working days.

Reporting accessibility problems with this microsite

We’re always looking to improve the accessibility of this microsite.

If you find any problems that aren’t listed on this page or think we’re not meeting the requirements of the accessibility regulations, please email us at webmaster@connectingoxford.co.uk

Your feedback

If you had trouble with any part of our microsite, please get in touch by emailing the webmaster at the following address: webmaster@connectingoxford.co.uk

This statement was prepared on 26.01.21

V1.01 (Dated 26/01/21)